Make employee education support simple and compliant with a Built on Workday app that automates tuition reimbursement requests, approvals, and payments—all inside Workday.
Why Tuition Reimbursement?
Managing tuition reimbursements manually can be time-consuming, inconsistent, and prone to compliance risks. Intecrowd’s Tuition Reimbursement app automates the entire process—from request to approval to payment—directly within Workday.
Employees can easily submit course details, upload completion documentation, and track reimbursement status. Behind the scenes, HR and Payroll benefit from automated workflows that handle reviews, approvals, and IRS-compliant payment orchestration.
This Built on Workday solution ensures education benefits are delivered efficiently, accurately, and transparently—saving time for everyone involved.
Key Features
- Automated Workflow – Routes requests through HR, manager, and payroll approvals with flexible configuration options.
- IRS-Compliant Payment Handling – Automatically enforces the $5,250 non-taxable annual limit and splits payments into taxable and non-taxable One-Time Payments.
- Employee Submissions & Attachments – Employees can submit course details, costs, and proof of completion directly in Workday.
- Configurable Program Types – Define reimbursement categories, eligibility criteria, and limits specific to your organization.
- Admin Dashboard – Centralized visibility for HR and Payroll teams t track requests, program types, and payment—all from one place.
How it Works
1. Submit Request
Employees enter course information, upload documentation, and submit.
2. Review & Approve
HR and managers review and approve requests via automated workflows.
3. Generate Payment
Approved reimbursements trigger One-Time Payments, automatically split into taxable and non-taxable portions.
4. Track & Report
Dashboards provide real-time visibility into requests, payments, and program trends.
Benefits
- Save Time – Reduce manual processing and eliminate spreadsheets and email approvals.
- Stay Compliant – Ensure IRS tax limits are enforced automatically through built-in orchestration.
- Increase Visibility – Access centralized dashboards for tracking reimbursements and program performance.
- Enhance Employee Experience – Empower employees to manage their education benefits directly within Workday.
Why Intecrowd?
With deep expertise in Workday Extend and automation, Intecrowd builds solutions that make Workday work smarter. Our Tuition Reimbursement app simplifies complex administrative processes, providing both employees and HR teams with an intuitive, compliant experience.
“Education benefits are one of the most valued employee perks. With Tuition Reimbursement, we’ve made it easier for organizations to deliver them efficiently and compliantly within Workday.” – Don McDougal, CEO, Intecrowd
Get Started Today
Want a demo? – Contact us to see Tuition Reimbursement in action.
Available now on Workday Marketplace – Click here to explore